Time > Keeping track of absence

Keeping track of absence

Each Firm Member is provided with two Files to help keep track of the time spent on vacation or when ill:

Personal - Vacation - <Firm Member's Full Name>
Personal - Illness - <Firm Member's Full Name>

Note that special Billing Categories are assigned to these Files:

"Vacation - Non Billable" is assigned to the Personal-Vacation File.
"Personal - Non Billable" is assigned to the Personal-Illness File.

You can find these Files in the Files Index by selecting the Show Only and Non-Billable options, and the checkbox to the left of the Non-Billable option.

When you have been absent due to illness, or when you know that you will be taking time off for a vacation, create a Time Entry for each day of absence, and associate the corresponding File with each Time Entry. Do not forget to enter the appropriate number of hours in the Time Entry.

By doing so, you ensure that the projections calculated in your Statistics view will be reliable. For more information, see Getting performance statistics.

Vacation day statistics

The time you assign to Time Entries that have the "Vacation - Non Billable" Category will be used against your projected vacation days in your Statistics view, and will be counted as non-billable.

When calculating the vacation day total in the Statistics view, vacation days are defined as days that meet either of the following criteria:

Past business days that have no Time Entries
Past business days that have a vacation Time Entry and no other Time Entries

A vacation Time Entry of four hours or less is counted as a half-day vacation.